Job Description

Job Description

Job Description

Job Description: We are seeking a dedicated and detail-oriented Accounting/Billing Specialist to join our growing team. The ideal candidate will be responsible for managing the billing cycle, ensuring timely and accurate invoicing, and maintaining up-to-date records of client accounts. This is a key role in ensuring that financial operations run smoothly, contributing to our company's success by managing revenue collection and ensuring customer satisfaction.

Key Responsibilities:

• Process, review, and generate client invoices in a timely manner based on contracts, purchase orders, and service delivery.
• Monitor accounts receivable and follow up on overdue payments to ensure that billing cycles are completed on time.
• Respond to client billing inquiries, resolving discrepancies and providing clarification on charges.
• Maintain accurate records of customer billing information, payments, and adjustments in the accounting system.
• Work closely with the accounting department to ensure accuracy and consistency in financial records.
• Prepare reports for management related to billing and accounts receivable performance.
• Ensure compliance with company policies, legal regulations, and industry standards in all billing activities.
• Collaborate with other departments (Accounts Payable, Payroll, etc.) to ensure accurate billing and resolve any customer disputes.
• Assist with month-end and year-end close processes, as well as audits.
• Recommend process improvements to enhance billing efficiency and customer experience.

Qualifications:

• Gardening/Landscaping experience a huge plus
• Proven experience as a Billing Specialist or in a similar financial role.
• Strong understanding of accounting and billing procedures.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with billing software or ERP systems ( Preferably QuickBooks ).
• Excellent attention to detail and organizational skills.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines.
• A high degree of accuracy and a focus on quality.
• Associate’s degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.

Preferred Skills:

• Experience with billing on estimate as well as time and material.
• Knowledge of billing regulations and best practices.
• Familiarity with accounts payable and receivable processes.
• * Cost Accounting knowledge a must*

Why Join Us:

• Competitive salary.
• Collaborative and inclusive work environment.
• Opportunities for career growth and professional development.
• [Company-specific perks, 401(k) plan, paid time off.

How to Apply: Interested candidates should submit their resume and a brief cover letter outlining their qualifications and experience. 

We are an equal-opportunity employer and value diversity in our workforce. We encourage all qualified individuals to apply!

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