Job Description

Executive Administrative Assistant - Santa Ana
Full-time 9am-6pm

Our Organization:

About TASKids Autism ABA Services

Our services cover many areas in Southern California. We focus on the individualized needs of the individual and work in concert with the family and others involved for cohesive services. Come be a part of the most innovative agency around.

We are seeking a highly skilled Executive Administrative Assistant to support C-level executives. This is an ideal opportunity for a proactive, detail-oriented professional who thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to C-level executives
• Manage calendars, schedule meetings, and coordinate appointments
• Arrange travel, including itineraries and accommodations
• Prepare, edit, and proofread correspondence, reports, and presentations
• Handle confidential information with discretion and professionalism
• Serve as a liaison between executives, clients, and internal teams
• Organize and facilitate meetings, including agenda preparation and follow-up
• Support special projects and events as needed
• Deliver exceptional customer service in all interactions
• Adapt to shifting priorities and handle urgent tasks after hours when required
• Travel to other job sites within a 50-mile radius as needed

Requirements

• 3-5 years of recent experience as an Executive Administrative Assistant
• BS/BA Degree Preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional customer service and interpersonal skills
• Demonstrated experience supporting C-level executives and managing sensitive matters
• Highly organized, detail-oriented, and able to multitask effectively
• Strong written and verbal communication skills
• Tech-savvy and comfortable learning new tools and systems
• Flexible to work after hours and travel as needed

Preferred Attributes

• Positive, can-do attitude with a commitment to excellence
• Ability to anticipate needs and take initiative
• Professional, friendly demeanor and strong work ethic

Benefits Offered

• Competitive pay from $25 an hour, dependent experience, education and certification.
• Dental, Medical, Vision and 401K.
• We offer Paid Time Off and Health Benefits to full and Part Time Employees.

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