Job Description

Job Description

Job Description

Job Summary:

The Executive Assistant/HR Intern provides high-level administrative support to the leadership team. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, professional environment. The ideal candidate is proactive, efficient, and capable of handling sensitive information with integrity.

Responsibilities:

• Assist with scheduling meetings, appointments, and travel arrangements for employees.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Answer and respond to phone calls or inquiries directed to the STAQ front desk support.
• Coordinate internal and external meetings, events, and special projects.
• Maintain organization and tracking of key deliverables, deadlines, and department initiatives.
• Serve as a point of contact between leadership and internal/external stakeholders.
• Organize and maintain files, records, and office systems for optimal efficiency.
• Facilitate note taking for company or departmental meetings upon request.
• Assist with follow-ups, communications, and action items from meetings.
• Support coordination of departmental initiatives, including employee engagement events and leadership communications.
• Maintain confidentiality of highly sensitive information and support a culture of trust and professionalism.
• Learn HR related processes to assist in write-out of procedures and SOPs for departmental use.
• Greet and assist guests at the front desk, serving as the first point of contact for visitors and deliveries.
• Order meals, snacks, and beverages for executive meetings, employee events, and company functions.
• Order office supplies and non-production related items while maintaining an accurate par.
• Assist in Issuing and managing badge system for employees and visitors.
• Support and deliver on all other assigned tasks.
• Prepare expense reports for leadership or executive roles.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent sales and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently, prioritize tasks, and anticipate needs.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 50 pounds at times.

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