Job Description

Our client, a growing boutique investment management firm, is seeking an experienced and hands-on Executive Assistant to CEO / Office Manager to join their dynamic team in Santa Monica, CA. This role is ideal for a highly adaptable professional with a strong service orientation who can navigate shifting priorities in a fast-paced, evolving environment.

You will be central to all office operations, handling a variety of responsibilities to ensure smooth daily operations and act as a catalyst for positive, high-touch experiences. You will interface with the team, clients, and assist the CEO with scheduling, meeting management, travel arrangements, event coordination, as well as light personal tasks as needed. We’re seeking someone who is not only happy and capable of shifting gears as required, but also self-directed, with an excellent ability to prioritize and manage tasks effectively.

We offer excellent perks, including a hybrid work environment (3x a week onsite), PTO, holiday time off between Christmas and New Year’s, and a culture that prioritizes work-life balance. This role requires someone who can get things done with minimal supervision and a commitment to excellence.

Key Responsibilities:

• Provide comprehensive administrative assistance to the CEO, including calendar management, meeting coordination, travel arrangements, and personal support as needed.
• Oversee office operations, ensuring daily activities run smoothly, coordinating IT support, and managing vendor relations.
• Serve as the primary liaison between the CEO and internal teams, facilitating clear and timely communication across all levels.
• Respond to the CEO’s dynamic needs with professionalism and flexibility, handling tasks outside of the traditional executive assistant role as required.

Ideal Candidate:

• Comfortable acting as the first point of contact with visitors and clients, maintaining a polished and professional demeanor.
• Able to handle changing priorities without losing focus or compromising quality.
• Previous experience in a fast-paced, small firm environment is preferred, ideally in an executive assistant or office management capacity.
• Strong verbal and written communication skills, with the ability to interact effectively with a wide range of stakeholders.
• A highly organized individual who thrives in a fluid environment and can manage both professional and personal tasks.

This role offers an exciting opportunity to work closely with a CEO in a growing, fast-paced firm. If you are looking for a challenging and rewarding position that allows you to make a significant impact, we would love to hear from you.

Salary Range $75,000-$85,000 base compensation, with bonus, and excellent benefits and PTO

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