Location: Financial District in New York City, NY

Type: Full-time

Salary: $60,000 - $80,000 per year

We are a dynamic engineering firm with over 20 years of success in the industry, seeking a dedicated and organized Bookkeeper/Office Manager to join our team. This role is vital to our operations, ensuring the smooth functioning of both our financial and administrative activities.

• Manage accounts payable and receivable
• Process payroll
• Perform bank reconciliations
• Handle invoicing

• Prepare and submit government reports
• Compile monthly labor utilization reports
• Renew and maintain professional licenses for design professionals and company business registrations and certificates
• Serve as an assistant to the president of the company
• Coordinate with HR and accounting firms
• Ensure all certificates and records are kept up to date

• Coordinate and organize office activities and events
• Oversee stock of office supplies and manage orders
• Greet visitors warmly and professionally
• Manage inbound and outbound office mail
• Answer inbound phone calls with a friendly demeanor
• Support HR in scheduling meetings, interviews, and transport logistics

• Bachelor’s degree in a business-related field, accounting preferred
• Basic knowledge of US tax regulations
• Proficiency in Microsoft Office Suite, QuickBooks online
• Strong organizational skills and ability to multitask
• Excellent communication skills, both verbal and written
• Friendly and professional demeanor to interact effectively with visitors and team members
• Capability to work closely with the president of the company
• Experience with administrative and clerical work
• Willingness to work additional hours when required

• Health and vision insurance
• Life insurance
• 401(k) and profit sharing
• Tuition assistance
• Paid Time Off (PTO) and holidays
• New York family leave

• 5 days a week, 4 days in-office, 1 day work from home 

If you are well-organized, proactive, and thrive in a collaborative and professional environment, we would love to hear from you. Apply now to become a valued member of our dedicated team and contribute to our continued growth and success.

How to Apply:

Please send your resume and a cover letter detailing your qualifications and experience to [Your Contact Email] with the subject line "Bookkeeper/Office Manager Application."

We look forward to meeting you!