Personal Assistant Job at Pocketbook Agency, New York, NY

aHlzVFJGVk1xMzR6bzRoRCsySFRFNFlGVlE9PQ==
  • Pocketbook Agency
  • New York, NY

Job Description

Job Description

JRN #2330

A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus!

Responsibilities :

  • Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed
  • Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family
  • Collaborate closely with the principal’s EA to ensure seamless coordination of daily logistics for the family
  • Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties.
  • Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff.
  • Ensure all vendors go through an NDA and a background check
  • Manage all insurance claims and update any that require renewal, and filing them properly for the family
  • Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location.
  • Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel.
  • Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed
  • Execute ad-hoc projects and tasks

Requirements:

  • At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting
  • Clean background and Outstanding references from previous positions
  • Utmost sense of confidentiality and discretion
  • Management and hands-on experience a must
  • Strong work ethic
  • Excellent interpersonal and analytical skills; ability to work with many different personalities
  • Superb command of the English language, both written and oral
  • Tech-savvy, leverages the benefits of technology to optimize workflow
  • Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution.
  • Superior project management and time-management skills
  • Creative and critical thinker; problem solver; collaborates with influence
  • Demonstrates flexibility and work efficiently to manage priorities
  • US valid work authorization
  • Valid Driver’s License

Location: New York

Compensation/Benefits: 120-160K

Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

Job Tags

Work experience placement, Monday to Friday, Flexible hours,

Similar Jobs

Phenom People

Security Guard - Full Time Job at Phenom People

 ...Security Guard Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture... 

YMCA of Greater Boston

Dance Instructor Job at YMCA of Greater Boston

 ...an incredible place to have a fulfilling career or enjoy part-time employment all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to: Developing your leadership... 

RippleMatch

Business Analyst, application via RippleMatch Job at RippleMatch

 ...Business Analyst RippleMatch Partner RippleMatch is your AI?powered job matchmaker, connecting talent with top employers. We are partnering...  ...and verbally in a professional environment. Previous internship or project experience in business analytics is a plus.... 

Pursuit

Sales Specialist Job at Pursuit

 ...Job Description BREAK INTO MEDICAL SALES - Opportunity in San Jose, CA! We are partnered with a groundbreaking Pharmaceutical Company that recently launched a market-leading ADHD product. We're seeking a hungry B2B salesperson to add to their San Jose, CA team!... 

Community Health Program Inc

Medical Receptionist Job at Community Health Program Inc

Job Description Job Description ABOUT THE ORGANIZATION Community Health Programs is a network of health centers and caring professionals that provide outstanding primary and preventive care for patients of all ages. What's truly unique to CHP is our broad spectrum...