Job Description

TITLE: SCHOOL SECRETARY - NEW RECOVERY HIGH SCHOOL

The new regional recovery high school is a joint initiative of Waynesboro and Augusta County Public Schools. The school, which is set to open in Fall 2025, is funded by a grant from the Virginia Department of Education. Recovery high schools provide a structured and supportive academic environment for students seeking recovery from substance use and co-occurring disorders, a critical resource for addressing the challenges faced by young people and their families.

The recovery high school represents a groundbreaking step for Waynesboro and Augusta County, addressing a critical need in the region. The school is poised to become a beacon of hope and support for students and families navigating the journey of recovery.

PRIMARY FUNCTION:

To assist the Director of the New Recovery High School in order that the latter may devote maximum attention to administering an effective instructional program.

QUALIFICATIONS AND EXPERIENCE:

1. Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work.
2. Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques. (Computer skills required.)
3. Ability to establish and maintain effective working relationships with others.
4. Excellent human relation and communication skills.
5. Ability to work independently in the absence of specific instruction.
6. Ability to meet the public effectively.

REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTS TO: Director of the New Recovery High School

ESSENTIAL FUNCTIONS:

1. To perform all secretarial and clerical duties pertaining to the administrative functions of the school office.
2. Receives and routes all incoming telephone calls; providing responses to public inquiries.
3. Creates a courteous and professional office environment.
4. Talks with student encountering problem and resolves problem or directs student to appropriate school employee.
5. Communicates pertinent information to students, staff, parents and community as directed by the building administrator.
6. Maintains calendar of school events.

1. To record and verify all daily student attendance records, including discipline entries within the division's database system.
2. Prepare information for purchase orders and maintain records and receipts for submission to the LEA finance department as required by division financial management guidelines.
3. To record and report accidents to the appropriate school division office. Assist in completing required paperwork for accident reports.
4. To record and prepare reports and letters regarding student discipline. Maintain accurate updates in the student information database.
5. Receives and disseminates information and other communication from students' home schools and between schools.
6. To keep the office and office bulletin boards attractive and up-to-date.
7. To receive and distribute all consumable supplies used in the school as required by the director.
8. To keep accurate records of attendance for all employees and to make monthly reports to the LEA payroll department.
9. Access student information from division database
10. Organize and distribute incoming and outgoing mail for the building
11. Assist the director in arrangements of substitutes as designated.
12. To perform other duties as assigned by the director.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Virginia State driver's license

LANGUAGE SKILLS


Ability to speak or otherwise communicate effectively in the English Language. Ability to read, comprehend, and interpret documents, schedules and procedure manuals in English as determined by an assessment. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS


Ability to apply concepts of basic mathematics as they apply to general accounting principles and financial recordkeeping.

REASONING ABILITY


Ability to independently solve practical problems and deal with a variety of concrete and abstract variable. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER QUALIFICATIONS, SKILLS AND ABILITIES

1. Demonstrated ability to remain flexible to change in assignments or situations.
2. Demonstrated ability to work cooperatively and collaborative as a team member.
3. Demonstrated ability to efficiently perform basic secretarial skills (typing, filing, data entry and use of basic office equipment) in the functions of the program.
4. Ability to complete all work in an efficient and timely manner.
5. Verifiable effective oral, written and interpersonal communication skills
6. Verifiable skills and/or abilities in self-direction, self-motivation, sound independent judgment, critical and analytical thinking, and organizational and project time management
7. Verifiable computer skills including the use of Microsoft Excel, Word, Access, Outlook, and Internet
8. Knowledge of and the ability to become proficient in the use of electronic student database system
9. Ability to perform tasks and projects with a high degree of accuracy and attention to detail
10. Ability to work under pressure with constant interruptions and meet deadlines
11. Ability to compile data and write reports, memos and letters
12. Ability to maintain a positive attitude at all times
13. Willingness to learn and apply new skills to accommodate a changing work environment
14. Know and follow division policies and procedures
15. Ability to practice ethical and professional standards of conduct, including confidentiality

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate.

PRIMARY WORKING RELATIONS:

1. Building Administrators and office staff of students' home schools
2. Executive Directors
3. School Counseling Offices
4. General Building Staff
5. Division Accounts Payable, Fiscal Clerks & Executive Director of Finance

TERMS OF EMPLOYMENT:


Days: 250 days per fiscal year


Salary: Secretary 12-month 7 hr. The salary reflected is not the approved salary for FY26. The Waynesboro School Board will approve the new salary scales during the second semester and the salary will automatically be updated.


Benefits: Health, VRS, and Annual Leave

The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this positon. The individuals currently holding this position perform additional duties and additional duties may be assigned.

EVALUATION:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.

Evaluated annually by Director of the New Recovery High School. Waynesboro Public Schools

Job Tags

Flexible hours,

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