Job Description

Job Description

Job Description

WHO WE ARE

Arena Stage is the voice of American theater resident in our nation's capital. Focused on American artists, our productions are innovative and representative of stories from across the country. We nurture new plays and reimagine classics. We celebrate our democracy and diversity through a multitude of voices in our productions and community engagement programs to inspire people to action.

WHAT WE VALUE

A work culture that values experimentation and collaboration.

Excellence in all aspects of our endeavor.

Diversity, Equity, Accessibility and Inclusion throughout the Organization and within our audience and the community.

Community Service through education and public engagement.

Lead effective partnerships and collaboration to serve artists and arts professionals.

WHAT YOU'LL DO

Facilitate the artists' experience at Arena Stage and assist the General Management department to meet the production and operational needs of the organization.

MINIMUM REQUIREMENTS:

• 2-5 years related experience and knowledge of all aspects relating to theatrical production.
• Proficient in Microsoft Office, specifically Word, Excel & Access.
• Experience and knowledge of all aspects relating to theatrical company management in a LORT setting, including knowledge of governing unions as they pertain to contracts, travel, and accommodation coordination.
• Possess the ability to handle and prioritize multiple tasks in a fast-paced environment, to work collaboratively in a team setting, and to communicate effectively with a wide range of individuals.
• Ability to transport up to 50 pounds.
• Evening and weekend work required.
• Valid driver's license.

RESPONSIBILITIES:

Artist Relations:

• Attend to the requests, needs, and questions of artists as it relates to the organization and their residency. Regularly check in on resident companies during rehearsals, technical rehearsals, and production performances.
• Serve as respondent for company management emergencies.
• Supervise the coordination of accommodation, travel, and ground transportation for all visiting artists and consultants to include approximately 350+ stays per season.
• Supervise the management of vendor relationships and contracted services for all housing and travel needs, including but not limited to corporate housing, parking, and physical therapy. Manage activation, reimbursement, tracking, and billing reconciliation.
• Supervise the distribution/collection of keys, tax forms, ticket policies, area information, etc. to guest artists.
• Coordinate hospitality for artist events, as needed.
• Coordinate with various departments to ensure clear communication of company policies, procedures, and needs to visiting artists

Contracting:

• Administer the contracts of Actors, Designers, Directors and Consultants for all production projects, to include approximately 450-500+ per season.
• Assist in maintaining adherence to union agreements and communications with LORT, AEA, SDC and USA regarding contracts, work rules, rates, and applicable benefits.
• Ensure the compliance for additional union related payments, including benefit payments, overtime and SAG-AFTRA; gathering pertinent details and preparing appropriate submissions.
• Oversee bond applications and season-related notices to applicable unions.
• After signature, draft and administer additional contractual paperwork, including contractual riders.
• Apply for working permits and visas, as needed.

Financial:

• Oversee the budget tracking of all housing, travel, physical therapy, and Company Management expenses.
• Oversee the processing of all artist contracts and payments, assuring timely payments, and reporting. Prepare check requests and reimbursements as needed.
• In conjunction with the Associate General Manager, create and manage production housing and travel budgets.
• Oversee the processing of all artist contracts and payments, assuring timely payments and reporting. Prepare check requests and reimbursements, as needed.

Administration:

• Supervise and delegate tasks to the Assistant Company Manager.
• Recruit and manage Company Management overhire, as needed.
• Monitor and maintain the Company Management vehicle.
• Look for creative solutions to better the Company Management's processes and procedures.
• Assist in other duties as assigned by the General Manager and the Associate General Manager.
• Assist in other duties as assigned by the General Manager

The Washington Drama Society, Inc., Arena Stage does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] or call 202-488-3300.

Offers of employment at Arena Stage are contingent upon a satisfactory criminal background check and/or professional reference check as allowed by employment law in the District of Columbia.

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