Job Description

Job Description

Job Description

It’s more than just numbers.

Miller Kaplan is a different kind of CPA firm; we believe in building a legacy—yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you!

The Office Assistant is responsible for diverse duties which support the Office Operations department in the Los Angeles office, including handling and dispatching for all classes of mail and packages, routing, and pick-up and delivery activities of mail operations and other assignments such as typing, scanning, and photocopy, assembly, reception coverage, & office cleaning.

• None.

• Work with the Office Administrator to ensure reception coverage during lunch breaks and as needed for meetings and projects.
• Send, receive, sort, and distribute mail and packages throughout the firm.
• Arrange deliveries with companies such as FedEx, UPS, and USPS.
• Ensure proper labeling and packing for outgoing mail.
• Fill out and track certified mail and receipts.
• Post mail, drop off at the Post Office, and pick up mail as needed.
• Keep an inventory of mailing supplies, stationery, ink toners and postage.
• Order and stock supplies for the mail room, supply cabinets, and conference rooms.
• Order and stock vendor supplies for the kitchen and break rooms.
• Shred documents as needed and coordinate weekly shredding vendor pickup.
• Manage photocopying, assembly, and ensure scanning to GoFileRoom.
• Handle cleaning around the firm suites including kitchen, copy room, conference rooms and breakrooms.
• Assist with printer jams, paper and toner restock and incoming faxes.
• Coordinate labels for boxes to and from offsite and internal storage.
• Engage in light typing.
• Make photocopies; mail, scan, and email documents; and perform other clerical functions.
• Perform other related duties and projects as assigned.

Required:

• High School Diploma/GED required.
• Two+ years of experience doing mailroom, clerical and maintenance duties required.

Preferred:

• 1-2 years of reception experience in a fast-paced, high volume environment.

• Basic computer proficiency.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite or similar software.
• Excellent customer service-oriented attitude; the ability to communicate with all levels of employees, couriers and vendors.
• Possess a valid Driver’s License.

• Must be able to lift up to 15-20 pounds at a time.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to perform cleaning duties, including but not limited to sweeping, mopping, dusting, and wiping down surfaces to maintain a clean office environment.
• Standing, walking, and being on your feet for at least 50% of the workday.
• Traveling to post office as needed.

Benefits

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $20-21 per hour for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.

FAMILY:

• Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.

BUSINESS:

• Social Events: Networking and unwinding at virtual and in-office firm social events.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.

DREAMS:

• Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs.

Ready to embark on a fulfilling career journey with us? Join our team and unlock a world of opportunities and support!

Miller Kaplan does not intend to hire job seekers who will need, now or in the future, Miller Kaplan sponsorship through the H-1B lottery, unless otherwise stated on the job posting.

All qualified applicants will receive consideration for employment at Miller Kaplan without regard to race, religious creed, color, ancestry, national origin, sex, gender (including gender identity and gender expression), age, mental or physical disability, medical condition, genetic information, sexual orientation, marital status, reproductive health decisions, military/veteran status, or any other legally protected status in accordance with state and/or federal law.

Miller Kaplan does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Miller Kaplan or any employee or owner of Miller Kaplan without a pre-existing agreement signed by both parties covering the submission will be considered the property of Miller Kaplan and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Miller Kaplan property and free of fees. If you would like to inquire about referrals and or contracts, please reach out to [email protected].

All qualified applicants will receive consideration for employment at Miller Kaplan in accordance with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance regarding applicants with criminal histories and the SF Fair Chance Ordinance regarding applicants with arrest and conviction records.

Miller Kaplan participates in E-Verify. Go to -verify to learn more.

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